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Bright colored stickers with pay source

  • 14 Sep 2016 8:05 PM
    Reply # 4250626 on 1520732
    RHIT Administrator (Administrator)

    Julia, this is best practice and HIPAA privacy/confidentiality.  Avoiding use of colored stickers protects the PHI:  type of treatment, insurance (payment),  and/or socioeconomic status. 

    DNR vs Full Code status is a HIPAA violation as this is a specific treatment.

  • 08 Sep 2016 4:59 PM
    Reply # 4235264 on 1520732
    Deleted user

    Could you provide the HIPAA regulation regarding these stickers or is it just "best practice".



  • 24 Mar 2014 9:57 PM
    Reply # 1524107 on 1520732
    RHIA Administrator (Administrator)
    Charts with clearly labeled names, readable stickers, etc. should not be stored or used in plain view of visitors or other residents.  While color-coding is not prohibited, it is important to ensure no one can read the name or sticker information and that charts are not readily accessible to visitors, other patients, and family.

    The use of colors is not the issue here but labels with specific payor sources are not acceptable on the outside of charts.  These labels should be placed on inside where they are not visible to passers-by.  Having secure, non-public locations for charts is critical.
  • 19 Mar 2014 7:44 AM
    Message # 1520732
    Deleted user
    At my organization, we put a bright sticker on the charts of residents who have Medicaid and different colors for Medicare, Evercare and Kaiser payment coverages. Someone mentioned that she thinks this is a HIPAA violation. Is this correct?                        
    Last modified: 14 Feb 2017 2:58 PM | RHIA Administrator (Administrator)
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